Hotel Accounts Administrator

A reputable hotel group is seeking a detail-oriented Accounts Administrator to support the Finance Department by ensuring the accuracy, integrity, and timely processing of financial transactions. The role involves daily banking, reconciliations, and finance administration across accounts payable, accounts receivable, and audit preparation.

The successful candidate will work closely with the Financial Controller, Assistant Financial Controller, and operational departments to ensure compliance with internal controls, company policies, and statutory requirements.

Please note that only Cape Town residents will be contacted.

• Minimum Grade 12 (Matric); a relevant tertiary qualification in Accounting/Finance is advantageous.
• 2+ years’ experience in a similar finance or accounts role, preferably within hospitality.
• Strong knowledge of banking procedures, cash handling, and reconciliations.
• Familiarity with ACCPAC / Sage 300, Nebula, Infor, or similar accounting and PMS/POS systems is advantageous.
• Computer literacy with proficiency in MS Word and Excel.
• Basic accounting knowledge and understanding of financial principles, including creditors/debtors processes.
• Ability to prepare and reconcile daily banking templates, cashbooks, petty cash, floats, and tip schedules.
• Experience assisting with Travel Agent commission payments and refunds.
• Strong organizational skills with the ability to maintain filing systems and provide audit documentation.
• Excellent communication skills, fluent in English (verbal and written).
• High attention to detail, accuracy, and ability to meet deadlines in a fastpaced environment.
• Professional, presentable demeanor with the ability to represent the Legacy brand.
• Problemsolving skills and the ability to interact effectively across multiple departments.
• Integrity, reliability, and a teamoriented approach.

QUALIFICATIONS:

• Minimum Grade 12 (Matric); a relevant tertiary qualification in Accounting/Finance is advantageous.
• 2+ years’ experience in a similar finance or accounts role, preferably within hospitality.

KEY RESPONSIBILITIES:

• Perform daily cashups and banking for both Hotels.
• Prepare and reconcile daily banking templates and cashbooks.
• Reconcile credit card transactions, chargebacks, and petty cash.
• Perform float counts across departments.
• Support intercompany loan accounts, intercompany suppliers, and crossproperty charges.
• Assist Accounts Payable with supplier invoice processing, coding, and reconciliations.
• Support Accounts Receivable with debtors’ reconciliations and queries.
• Assist with Travel Agent commission payments (local and international), including Booking.com, Expedia, and Sabre.
• Process refunds, paidouts, and allowances in line with company policies.
• Reconcile and prepare monthly Tip schedules for external partners and inhouse payroll.
• Prepare tip sheets for payroll administrators and manage payments.
• Maintain organized financial filing systems and manage document.
• Provide backup documentation for balance sheet schedules (bank recons, float sheets, AP ledger).
• Support internal and external audit requirements.
• Order stationery and manage cartridge stock requisitions, usage, and reporting.
• Ensure adherence to company policies and procedures for refunds, allowances, and banking.
• Conduct spot checks and assist with compliance reviews.
• Promote teamwork, accuracy, and efficiency across finance functions.
• Contribute to workshops, meetings, and training sessions as required.
• Provide assistance to the Financial Controller and Assistant Financial Controller during peak workload periods or staff absence.
• Communicate effectively with procurement, stores, front office, and F&B departments regarding financial matters.

R18k to R20k per month