Accounts Payable Clerk

Benefits

• 401(k)
• Dental insurance
• Employee discount
• Employee meals
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Tuition reimbursement

The Portofino Hotel and Marina is looking for an entry-level Accounts Payable Clerk to join the team! This is an hourly position and is responsible for entering invoices, processing expense reports, researching and resolving issues and inquiries and issuing payments, Excellent written and verbal communication skills are a must, as well as the ability to collaborate and build relationships with vendors and other departments. Proficiency with Microsoft Office applications is expected.

Responsibilities

• File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment.
• Ensure excellent service and guess correspondence with credit card and payment inquiries.
• Reconcile bank account with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to General Ledger.
• Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards. Reconcile credit cards monthly to General Ledger.
• Set up new vendor accounts in accordance with established policy.
• Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.
• Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis. Process all approved invoices for payment.
• - ensure all appropriate signatures and back-up attached.
• Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
• Reconcile outstanding checks with AP aging report, monthly.
• Handle all vendor inquiries and reconcile vendor statements.
• Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
• Interface checks and submit a log of all manual checks to the Controller..
• Participate in Monthly closing
• Comply with attendance rules and be available to work on a regular basis.
• Perform any other job related duties as assigned.

Knowledge/Education/Experience:

• Ability to prioritize and to multi-task in a fast-paced environment.
• Ability to handle confidential information in a discreet, professional manner.
• An eye for detail and accuracy is imperative.
• Exceptional oral and written communication skills.
• Excellent organizational and analytical skills.
• Ability to be an effective team member and display initiative.
• Proficient with MS Word, Excel, and Outlook.
• Multi-entity accounting knowledge. Must work well under pressure.

Your team and working environment:

Nestled in our private Redondo Beach peninsula, our hotel is your haven. The Portofino Hotel offers a delightful array of amenities and activities in our prime South Bay location just a stone’s throw from the communities of Redondo Beach, Hermosa Beach, and Manhattan Beach . With 168 rooms, multiple F&B outlets, banquets, guest activities and a 188-slip marina, your days are filled with diverse operations.

Noble House Hotels & Resorts:

Noble House properties are not one-size-fits-all hotels. Each property is meticulously designed to stand on its own merits. The unifying thread that connects each and every hotel is not the architecture or the amenities but lies within the people – and the local culture – that make up Noble House Hotels & Resorts. The passion of our people is our greatest asset, we are a part of Noble House Hotels and Resorts offering a collection of luxury hotels and resorts. We provide our guests and members with exceptional service and most memorable experiences, we look for team members who share our core values of Caring, Integrity and Respect.

Follow us on Instagram @portofinohotel or @baleenkitchenla

Noble House Hotels & Resorts are proud to encourage and support an environment where everyone can be a successful team member (come as they are) as their true authentic self. We are an equal opportunity workplace and employer that does not discriminate based on race, color, disability, gender/sex, sexual orientation, religion, national origin, age, veteran status, or any other protected status. We are committed to building a team (rooted in family) and a workplace where we are all able to be successful based solely on our individual qualifications, experience, abilities and job performance.