Purchasing Manager

Job Title: Purchasing Manager

Location: El Encanto - On-Site, In Person Position

Job Summary: The Purchasing Manager is responsible for overseeing and managing the procurement of goods, supplies, equipment, and services to support the organization’s operational needs. This role ensures cost-effective purchasing, compliance with company standards, vendor relationship management, and the timely availability of quality products. The Purchasing Manager works closely with department heads, finance, and operations teams to align procurement activities with budgetary and business objectives.

Job Duties and Functions

• Develop and implement purchasing strategies that align with company goals.
• Source, evaluate, and negotiate with vendors and suppliers to secure the best pricing, quality, and service.
• Review purchase requests and approve/reject based on budget and operational requirements.
• Manage contracts, bids, and supplier agreements to ensure compliance with company policies and legal regulations.
• Maintain strong vendor relationships and resolve any disputes or discrepancies.
• Analyze purchasing data, monitor market trends, and identify cost-saving opportunities.
• Oversee inventory levels, ensuring timely reorders while avoiding overstock or shortages.
• Collaborate with finance and accounting to ensure accurate coding, invoicing, and timely payment of vendors.
• Conduct regular audits of procurement processes to ensure accuracy, efficiency, and adherence to internal controls.
• Train and supervise purchasing staff (if applicable).
• Ensure compliance with health, safety, and sustainability standards in procurement decisions.

Core Competencies

• Strategic Thinking & Planning
• Vendor & Contract Management
• inancial Acumen & Budget Awareness
• Problem-Solving & Decision-Making
• Leadership & Team Collaboration

Reports To

Director of Finance / General Manager (depending on property/organization structure)

Required Skills, Experience and Knowledge

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or related field (preferred).

• Minimum of 3–5 years of experience in purchasing, procurement, or supply chain management; hospitality industry experience is a plus.

• Strong negotiation, communication, and analytical skills.

• Knowledge of procurement software, ERP systems, and Microsoft Office Suite.

• Excellent organizational and time-management skills.

• Ability to build and maintain positive vendor and internal stakeholder relationships.

• Strong attention to detail and commitment to cost efficiency.

Job Type: Full-Time

Salary Range: $79,000 - 83,000 per year

Benefits:

• 401(k)
• 401(k) matching
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Time Off