Maintenance Administrative Assistant

The Maintenance Administrative Assistant provides vital administrative support to the maintenance department, ensuring smooth daily operations. By managing documentation, vendor coordination, and department communications, this role enhances efficiency and contributes to the overall success of the team.

HOW YOU’LL SHAPE THE EXPERIENCE & FUTURE

• Assist the manager with administrative functions, including payroll, timekeeping, and recordkeeping.
• Maintain and organize project documentation.
• Take meeting minutes for departmental meetings and ensure follow-up on action items.
• Request quotes from vendors and service providers to support operational needs.
• Submit new vendor information to the accounting department and assist in opening new vendor accounts.
• Complete purchase orders using vendor accounts.
• Reconcile departmental phone bills.
• Order supplies, monitor stock, and maintain inventory par levels.
• Maintain and update communication boards and other communication methods within the department.
• Other duties as assigned.

KEY STRENGTHS FOR SUCCESS

• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple administrative tasks with attention to detail.
• Proficiency with office software and systems for payroll, purchasing, and communication.
• Service-oriented mindset with a collaborative approach.

PROFESSIONAL EXPERIENCE

• 2–3 years of administrative experience required.
• Experience supporting maintenance or operations teams preferred.

ACADEMIC BACKGROUND

• High School Diploma required.
• Some college coursework preferred.

WHAT YOU CAN EXPECT

• Generous medical, dental, and vision available first of the month following hire date, includes FSA, HSA, and Dependent Care
• Disability Insurance
• Life Insurance
• Employee Assistance Program
• Supplemental benefits
• 401k matching
• Employee discount program
• Vacation and Sick Time