Finance Assistant, Accounts Payable, The Savoy Hotel

Company Description

The Savoy, a Fairmont Managed Hotel, is one of the world's most iconic hotels. A renowned leaders in the hospitality industry, The Savoy has a reputation for outstanding service and excellence. Originally built in 1889, the hotel has a rich history and has played host to royalty, world leaders and legends of the stage and screen. Today, colleagues pride themselves on being innovative and inspirational, delivering the very best in five star luxury. Passionate about developing and promoting talent, The Savoy offers unwavering support and recognition to colleagues, as well as having a very competitive benefits plan.

Job Description

Job title: Finance Assistant – Accounts Payable

Department: Finance

Inspired & supported by: Senior Accounts Payable Supervisor/ Finance Manager

Salary: £33,668 (including service charge)

Your purpose will be: Reporting into the Senior Finance Leader / Finance Manager, you will be responsible for processing payment and reconciliation of the suppliers account. Efficiently and accurately processing invoices in a timely manner and maintaining healthy relationships with the supplier.

You will be accountable for:

• Creating new vendors and vendor bank account changes on Finance system (SUN)
• Managing the relationship between our automated AP/Procurement system (BirchStreet) and to clear any exceptions.
• Ensuring invoices are matched to the correct PO and coded to the correct nominal account and code centre.
• Research and resolve invoice discrepancies.
• Preparing invoices for payment runs, and sending remittances to suppliers
• Running payment draft for Finance Manager to review.
• Working to ensure no invoices and credit notes remains open over 60 days end
• Assisting with monthly reports
• Managing food & beverage month end journals
• To assist in internal and external audit queries
• To work closely with the cost controller and executive chef to manage food and beverage cost
• To engage with management over any problems you may encounter
• To establish the highest level of communication, co-operation and goodwill with internal and external stakeholders, and ensure that all queries are responded to
• To act in accordance with fire, health and safety regulations and follow the correct procedures when the situation arises
• To carry out additional tasks as instructed by the Senior Finance Leader and reasonable requests by the Finance Manager and Director of Finance

Qualifications

What you will need to do this role? :

• Experience in Accounts Payable, preferably within a luxury or hospitality environment
• Enthusiastic and positive personality with the ability to build trusting relationships with others
• Strong communication skills, both written & verbal
• Strong administration and organization skills with a proven ability to juggle many tasks
• Great attention to detail, and focus on quality of work produced
• A team player, possessing a high degree of professionalism
• Commitment to continuous improvement
• Ability to analyse large amounts of data
• Professional knowledge of Microsoft Excel and suite of Microsoft Office applications
• Preferably studying towards ACCA
• Previous experience in the hospitality industry
• Knowledge of Sun and Birchstreet desirable

  Please note that we believe in flexibility and multi-skilling, and you may be asked to do different tasks from time to time to enable us to meet the needs of our guests and colleagues.

Additional Information

What’s in it for you?

• Competitive salary, pension, and life assurance
• 31–33 days of holiday (including public holidays)
• Cashback for wellbeing/healthcare expenses & Perkbox
• Exclusive discounts:
  • Savoy, Fairmont, Raffles, and Accor hotels (friends & family rates included)
  • 50% off at American & Beaufort Bars, Afternoon Tea, spa, florist, and select Gordon Ramsay restaurants
  • 20% off at other Gordon Ramsay restaurants and Restaurant 1890
• Free stay at The Savoy after probation
• Colleague restaurant, interfaith prayer room and wellness room
• Laundry services for all colleagues
• Gym access, cycle-to-work scheme and Virgin Active membership discount
• Season ticket loan for commuting
• Employee assistance program
• English classes, optician reimbursements, and local discounts for F&B and retail