SUMMARY: Responsible for maintaining accurate reflection of cash position of Double Eagle/Gold Creek Hotel & Casino.
DUTIES AND RESPONSIBILITIES AP: • Retrieve mail each day. Date stamp each piece. Sort between companies and distribute as necessary. • Match invoices and statements to purchase orders, verify prices and quantities. Distribute to department heads for signatures, etc. • Sort check requests and COD’s for immediate payment either by system or manual check. • Sort invoices by vendor or by company. Create new vendors as required. Input each invoice into Payables Ledger and file in open invoice cabinet or into loan/lease/utility section. • Verify statement information. • Obtain daily deposit information from each company’s cashier cage and obtain information on any checks written the previous day. • Post all deposit and check information into check register maintained in Excel format. Post daily bank account transactions obtained from internet from Community Banks of Colorado. Relay this information to the General Manager. • Following 3 Day Deposit Rule prepare EFT payments for W-2G remittances. Make EFT transaction via telephone • Copy invoices for capital expenditures and prepaid expenses and provide to Controller. • Print all required checks. • Run proof journals for batch transactions, obtain approval and close to General Ledger. • Provide GL Accountants with Check Registers for all accounts. • Print Aged Trial Balance and Trial Balance and prepare explanation for any discrepancies. • Maintain a copy of all month-end reports. • Track and submit all use tax returns. • Provide assistance to GL Accountant with concerns relating to Accounts Payable entries. • Prepare 1099’s for processing and submission to the IRS. • Provide reports, as required, to CCRI. • Participate in meter readings as required. • Participate in quarterly progressive testing. • Any other duties as requested by Controller. DUTIES AND RESPONSIBILITIES PAYROLL SPECIALIST: • Process new hires and input into Paycom system. • Monitor internet time sheets. Make corrections to time records as needed. • Research and resolve all payroll discrepancies. • Modify department and pay rates in Paycom employee files and input those changes in the time clock system. • Input vacation and leave information into the Paycom system. • Keep informed on payroll laws and changes. • Act as liaison to state labor board with questions and concerns. • Report W-4’s for those employees claiming “exempt” to the IRS. • Annually submit all unclaimed payroll checks to the State of Colorado, as required by law. • Set up new department, deductions and earnings codes in Paycom system. • Write checks for approved payroll advances and track repayments to the company. • Prepare charged tip calculations for input into Paycom system. • Prepare payroll for submission to Paycom. • Import and balance external files and batches. • Review reports and checks from Paycom and make corrections as needed. • Download and integrate Paycom file to general ledger. • Notify Accounts Payable Specialist of payroll liability and current payroll account balances. • Maintain accurate files on all payroll activities. • Participate in meter readings as required • Participate in quarterly progressive testing. • Any other duties as requested by the Controller.
CERTIFICATES, LICENSES, REGISTRATIONS: Current Colorado Support Gaming License required.
QUALIFICATION REQUIREMENTS: EDUCATION and/or EXPERIENCE
LANGUAGE SKILLS: Demonstrated effective and diplomatic oral and written communication skills using English.
REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or picture form. Ability to deal with problems involving several concrete variables in standardized situations.