Administrative Assistant III - Hospitality - Maryland

Why We Need Your Talents:

The Executive Administrative Assistant III is responsible for providing full service administrative support to the Vice President of Hospitality and Sales, Hotel, Sales, The Hall, and Banquets Leadership and other Hospitality, Sales, The Hall, and Banquets team members. The Administrative Assistant III will report to VP of Hospitality and Sales, as well as the Office Manager, and assist with coordinating all office services; managing daily schedules, management of office equipment, Software / technology management, answering multiple phone lines, routing calls, composing general correspondences, receiving guests to the office, coordinating travel arrangements, assisting with budget preparation/financial reports, preparing documents, taking meeting minutes, records control and special administrative and clerical projects.

Where You'll Make an Impact:

• Perform clerical and administrative tasks for the VP of Hospitality and Sales and Executive Team, including meeting minutes, ordering supplies, generating reports, maintaining office cleanliness, and filing.
• Manage schedules by booking appointments, avoiding conflicts, and coordinating meetings with AV setup, conference phones, and refreshments.
• Manage travel arrangements and logistics for the VP and Executive Team.
• Answer phones, greet guests, log calls/visitors, and distribute messages promptly while ensuring exceptional service to team members and guests.
• Manage office equipment, inventory, and supplies for Sales, The Hall, Banquets, Hotel, and Executive offices, ensuring smooth operations.
• Plan and organize internal and external events for Sales, The Hall, Banquets, and Hotel.
• Input and monitor legal contracts; research and analyze data to support VP projects and initiatives.
• Function as a point of contact for vendors, suppliers, and community organizations while maintaining accurate records and confidentiality.
• Assist with mail distribution, provide additional support to the Executive Team, and serve as a backup for the Executive Assistant/Office Manager.
• Manage all tasks with discretion and perform other duties as assigned. Ability to analyze and interpret department needs and results.
• Ability to solve complex problems.
• Ability to perform assigned duties under frequent time pressures in an interruptive environment.
• Ability to handle a broad variety of tasks and meet deadlines.

Skills to Help You Succeed:

• Strong communication skills: Excellent verbal and written communication to interact with various stakeholders.
• Organizational skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
• Attention to detail: Accuracy in managing data and ensuring information is correct.
• Computer proficiency: Efficient use of Microsoft Office Suite.
• Preference on extensive experience with HotSOS, Delphi FDC, Infor HMS, SharePoint, OneDrive, Excel.
• Time management skills: Effective planning and ability to manage workload efficiently.
• Confidentiality: Maintaining discretion when handling sensitive information.
• Ability to be flexible with work schedule (position may require extended hours, including evening and weekends).

Must-Haves:

• Five (5) to Seven (7) years of experience in a high-volume executive office environment.
• Two-year associates degree in secretarial science/office management or a combination of experience and education in equivalent field.
• Must be able to obtain Maryland State Gaming License as required by the Maryland Lottery Gaming Control Agency.

Physical Requirements:

• 75% sitting, 25% standing.
• Constantly viewing computer screen for hours at times throughout workday.

Perks We Offer You

• Comprehensive group health benefits for full-time and part-time Team Members and their eligible dependents. Other benefits for full-time and part-time Team Members include:
  • Free Basic Life Insurance
  • Free Short Term & Long-Term Disability
  • Generous retirement savings options
  • Paid Time Off
  • Tuition Reimbursement
• On-site Wellness center for Team Members and eligible dependents (Maryland Property only)
• Training and pathways for career growth
• Robust Rewards & Recognition Programs
• Annual Merit Based Pay Increases
• Discretionary Performance Bonuses
• Discretionary Service Bonuses
• Free parking
• Free food and discounted meals
• Live! Hotel, Food & Beverage, and Entertainment Discounts

Life at Live!

Individuals chosen to be part of the Live! Team can expect:

• To be part of an exciting experience unlike any other in the market.
• To be given the power and responsibility to put service and community first.
• To come together as a strong team, while valuing and celebrating our diversity.
• To be given the tools, resources, and opportunity to grow in their career.
• To work hard and have fun.
• Live is a 24 hour /7 days per week high energy casino with a culture committed to fairness, teamwork, and most importantly FUN.
• The casino is large and fast paced, requiring the ability and energy to move about it with a true sense of urgency!
• Exposed to alcohol, cigarette and cigar smoke, bright lights, and loud noises.
• You will work in an environment where smoking is allowed.