Sales Administrative Assistant | Dream Hollywood

POSITION SUMMARY/ESSENTIAL FUNCTIONS:

The Sales & Events Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This position is responsible for providing administrative support to a team of Sales/Events Managers. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, and can multitask and complete projects in a timely manner. This person should demonstrate exceptional customer service, attention to detail, and problem-solving skills.

Qualifications

• A true desire to satisfy the needs of others in a fast-paced environment
• Refined verbal and written communication skills
• Previous administrative experience, preferably within a sales or hospitality environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Maintain Sales and Events calendar

Duties and Responsibilities

• Prepare and research sales proposals and agreements.
• Create and manage Excel Based spreadsheets and PowerPoint data presentations.
• Coordinate sales reports and maintain client correspondence.
• Manage calendars, schedule planning, and meeting preparations.
• Support sales team initiatives and ensure efficient information flow.
• Input group and individual reservations into hotel property management systems.
• Trace and follow up on group and individual billing.
• Prepare and distribute group resumes.
• Preparation for VIP guests as needed.
• Reconciliation of posting masters and accounting.

Various sales related duties as assigned.