Regional Sales Administration Manager

Company Description

Reporting to the Regional Director of Sales & Marketing, this essential role provides administrative leadership to the Sales & Marketing division for the Fairmont Pacific Rim and Pacific Northwest Region.  The Regional Sales Administration Manager is the hub of the sales organization and works closely with numerous leaders and departments to ensure that all administrative functions of the division are accomplished in an accurate, timely and efficient manner.   This Manager oversees departmental projects, services, and needs to be proficient in financial reporting, analytics and the implementation and oversight of standard operating procedures.

Job Description

Why work for Fairmont Pacific Rim?

• Be a part of a progressive hotel that embraces the culture and vibrancy of Canada’s most beautiful city - Vancouver 
• A competitive salary, starting from $70,000.00 per annum
• Complimentary meal through our Colleague Dining Program
• Travel reimbursement program for a TransLink monthly pass
• Exclusive access to the Pacific Northwest Food & Beverage Discount Program with 50% off at our dining destinations in Vancouver, Victoria, and Whistler
• Extensive benefits package including health, paramedical, dental, vision, life and disability insurance for those meeting eligibility requirements
• Company-matched pension plan and ability to enroll in the Group Registered Retirement Savings Plan (GRSP) for those meeting eligibility requirements
• Fairmont Pacific Rim is the most remarkable address in the city with its breathtaking harbor views, luxurious accommodation, rave-worthy cuisine and warm hospitality.
• Complimentary hotel stay for newly hired employees with breakfast for two through our BE OUR GUEST program
• Employee benefit card offering discounted rates at Accor worldwide
• Learning programs through our Academies
• Opportunity to develop your talent and grow within your property and across the world!

What you will be doing:

• Manage and support departmental and hotel projects, including annual budgets, incentive plans, strategic plans as well as Month-end financial assessment and analysis.   
• Manage the Sales & Marketing Expense Budget; invoice and expense report processing, tracking and complete month end financials while adhering to corporate guidelines and hotel specific requirements
• Complete all month-end, quarter end and annual reporting for the Sales & Marketing department.  Assist other Directors of Sales & Marketing (DOSMs) in region with month end/quarter end reports, as well as ad-hoc reports, when required
• Provide administrative support to the Regional Director of Sales & Marketing including; weekly reporting, expense reports, project management, scheduling & arranging appointments
• On-boarding management for new sales & catering colleagues, ensuring all systems/ technology accesses are granted and tools and resources are provided within a timely manager
• Manage Payroll for the Sales/Marketing/Catering department
• Create and maintain departmental Standard Operating Procedures
• Direct departmental gifting and amenity program as well as maintain office resources
• Ensure prompt and courteous service is extended to both internal and external customers
• Maintain positive relationships with all guests, vendors, and colleagues
• Actively participate in industry, hotel training programs and hotel committees
• Secondary support to the Regional Vice President  & General Manager
• Additional duties as required

Qualifications

Your experience and skills include:

• Minimum of 5 years sales administration/ executive administration experience, preferably within a hotel environment.
• Computer literacy a must, with a strong knowledge of Excel, Word, Outlook and PowerPoint and Opera
• Responsible with confidential and proprietary information
• Ability to prioritize and meet deadlines in a fast-paced environment
• Proven organizational skills, works well on their own, able to set and meet deadlines with quality results
• Excellent interpersonal, written and verbal communication skills
• Team player with strong initiative and self-direction
• Ability to analyze and draw conclusions from data
• In-depth understanding of MS excel
• Ability to work with individuals in many departments within the hotel
• Post-secondary degree preferred
• Excellent time management

Additional Information

Your team and working environment:

Key Working Relationships: Regional Director of Finance, Hotel Directors of Sales & Marketing, Regional Director Revenue Management, , Area Director Group & Leisure, Director Communications, Director of Food & Beverage, Regional Sales Teams

Committees: Committees as required

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit  https://careers.accor.com/   

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS