Purchasing Coordinator

Who you are:

• A motivated individual with the drive to learn the world of Purchasing and Project Coordination
• A lifelong learner with an interest in learning hotel brand standards, design schemes, and FF&E.​​​
• A facilitator and outside-the-box thinker for savings opportunities, contributing to new vendor relationships, and nurturing valuable partnerships with support from the Purchasing Team.
• You keep exacting records, with an eye toward presentation and accessibility of information.
• An organized individual who is great with scheduling and budgets, with the ability to anticipate conflicts and discrepancies and collaborate on solutions.
• You have the desire to grow and learn in a fast-paced, immensely interesting environment!

Who we are:

Hotel Rehabs, LLC is a boutique general contractor that specializes in transforming major branded hotels (like Hilton, Marriott, IHG and Hilton) throughout the United States. We are a tightly knit, dedicated force that delivers quality results on time and on budget. We are a team of like-minded people that work together to carry the title of one of the fastest growing private company in America (Inc. 5000). We offer competitive salaries, a unique work environment, and the support necessary for success.

Duties and Responsibilities

Role Summary

The Purchasing Coordinator is involved in all phases of the Procurement Process and is integral to the project’s success.  As a critical component of the project team, the Purchasing Coordinator provides dedicated support to the Purchasing Lead through project planning, vendor solicitation, buyouts, and the PO/expediting process. The Purchasing Coordinator develops a deep understanding of the details of each project to supply material for a successful project execution, developing their skillset on the overall Purchasing process to enable continued career growth.

Team

• Integral support component of a small growing team in the Procurement Department
• Support project managers by updating weekly delivery status reports
• Collaborate on establishing systems and operating efficiencies
• Source vendors and cultivate existing vendor relationships
• Assist with developing technologies to increase efficiencies
• Dedicated support to Purchasing Leads 

Onsite Coordination

• Update various reports to support tracking materials and vendor contact list
• Maintain onsite organization with communication amongst field team and office
• Collect administrative documents during the close-out processes

Procurement

• Assist with vendor communication working with RFQs; maintaining proper lead times; and expediting orders
• Maintain and update project timelines relating to purchasing scope of work
• Maintain FF&E internal operations, ensuring information is updated daily within our network of vendors.
• Assist with creating communications to both trusted vendors and new vendors in the sourcing process
• Assist with resolving supplier issues
• Follow-up with internal team onsite to maintain information related to all damages
• Work with Accounting to submit invoices; track payment; and categorize vendors

Qualifications

Requirements:

• 1 - 2 years of experience in commercial construction purchasing or administrative experience or strong success in an adjacent industry with strong references
• Experience working for a US-based company or experience with US-based projects is highly preferred.
• English Proficiency Level - Professional working Proficiency Required (B2 - C2)
• Proficiency in Microsoft Word, Excel, and Outlook
• Effective written and verbal communication skills
• High attention to detail, especially with numbers
• High level of organization and follow-through
• Bachelor's Degree or equivalent work experience.

If you’re a results-driven professional ready to excel in client service, master tight deadlines, and deliver outstanding project outcomes, apply now. At Hotel Rehabs, your expertise drives our success, and every project is an opportunity to lead, innovate, and outperform.

Make an Impact. Grow Your Career. Redefine Hospitality.