Conference Co-Ordinator - Luxury Hotel - Pretoria

Conference Coordinator – Luxury Hotel - Pretoria

Our client is a luxury hotel and estate located just outside Pretoria. Known for its luxury accommodation, fine dining, and exceptional conferencing and event facilities, we are seeking a dedicated and experienced Conference Coordinator to join our dynamic team.

Position Overview

As the Conference Coordinator, you will be responsible for planning, organising, and executing conferences, meetings, and special events. This includes managing every stage of the process—from concept and budgeting to vendor coordination and guest satisfaction.

You will play a key role in ensuring each event runs seamlessly, upholding the estate's reputation for excellence in the hospitality and conferencing industry.

Key Responsibilities

• Establish and maintain relationships with vendors, venues, and clients.
• Plan and coordinate all event details including seating, catering, décor, and guest logistics.
• Prepare accurate budgets, track costs, and ensure events remain within financial limits.
• Produce reliable financial reports and manage payment collections.
• Identify and mitigate potential risks to safeguard event integrity.
• Troubleshoot and resolve issues that arise during planning or execution.
• Maintain a strong working knowledge of the complex needs of diverse corporate and private events.
• Support the sales and reservations team with conference quotations and client proposals.

Required Knowledge & Skills

Minimum 5 years of experience in a similar conference or event coordination role.

Prior experience within the hotel or hospitality industry is highly advantageous.

Matric essential.

Tertiary qualification in Hospitality Management, Event Management, or Catering preferred.

Strong numerical and written comprehension.

Ability to interpret designs and room layouts.

Good understanding of mechanical, technical, and logistical systems relevant to event setup.

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14000 - 20000 Monthly (ZAR)