Administrative Assistant - Banquets at Hotel Del Coronado, A Curio Collection by Hilton

EOE/AA/Disabled/Veterans

The iconic Hotel del Coronado is looking for an Administrative Assistant to join the Food & Beverage team! Join one of the last surviving wooden Victorian beach resorts in the world and after a $400M renovation and expansion, the resort is more stunning than ever. 

Located on Coronado Island just minutes from Downtown San Diego, this 28-acre property was built in 1888 and has over 750 rooms (to include cottages and villas), 65,000 square feet of banquet space, and 10 food and beverage outlets. This includes 4 restaurants, 2 bars, food truck, marketplace, ice cream shop, and in-room dining.

As the Administrative Assistant for the Banquet Department, you will provide essential administrative and operational support to ensure the seamless coordination of luxury events and functions within the hotel. This role is pivotal in supporting the Banquet leadership team with scheduling, communication, documentation, and guest service coordination. The ideal candidate will demonstrate impeccable professionalism, attention to detail, and a passion for delivering five-star service in a fast-paced, dynamic environment.

Position Summary:

·         Provide administrative and clerical support to the Director of Banquets and Banquet Management team.

·         Coordinate internal and external communications between departments such as Catering, Culinary, Sales, and Events to ensure flawless execution of functions.

·         Maintain banquet event orders (BEOs), banquet schedules, and department files with precision and confidentiality.

·         Assist with preparation and distribution of event materials, reports, and communication logs.

·         Support scheduling, payroll tracking, and timekeeping for banquet team members.

·         Manage office supplies, uniforms, and inventory related to banquet operations.

·         Handle guest correspondence, vendor communication, and follow-up as directed.

·         Assist with onboarding, training schedules, and administrative tasks for new team members.

·         Coordinate meeting logistics, prepare agendas, and record minutes for departmental meetings.

·         Maintain an organized and professional office environment that reflects the hotel’s luxury brand standards.

·         Support leadership with special projects, event tracking, and data entry as needed.

·         Other duties as assigned.

What are we looking for?

Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:

• Hospitality - We're passionate about delivering exceptional guest experiences.
• Integrity - We do the right thing, all the time.
• Leadership - We're leaders in our industry and in our communities.
• Teamwork - We're team players in everything we do.
• Ownership - We're the owners of our actions and decisions.
• Now - We operate with a sense of urgency and discipline

In addition, we look for the demonstration of the following key attributes:

• Quality
• Productivity
• Dependability
• Customer Focus
• Adaptability

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands.  Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day.  And, our amazing Team Members are at the heart of it all!

The Benefits – Hilton is proud to have an award-winning workplace culture ranking #1 World's Best Workplace by Great Place To Work & Fortune We support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits. Hilton offers its eligible team members a comprehensive benefits package including:

• Access to your pay when you need it through DailyPay
• Medical Insurance Coverage – for you and your family
• Mental Health Resources
• Best-in-Class Paid Time Off (PTO)  
• Go Hilton travel discount program 
• Supportive parental leave
• Matching 401(k)
• Employee stock purchase program (ESPP) - purchase Hilton shares at 15% discount
• Debt-free education\: Access to a wide variety of educational credentials (ex. college degrees, high school completion, English-language learning, digital literacy, professional certificates and more)
• Career growth and development 
• Team Member Resource Groups
• Recognition and rewards programs

*Available benefits may vary depending upon property-specific terms and conditions of employment.